Effective Date: [Insert Date]
Last Updated: [Insert Date]
Version: 1.0
Welcome to SamurAI! Your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our teacher recruitment platform.
By accessing or using SamurAI, you agree to the terms outlined in this Privacy Policy. If you do not agree, please do not use our services.
1. Information We Collect
When you use SamurAI, we collect different types of data, including:
A. Personal Information (Directly Provided)
- Name, Email Address, Phone Number
- Profile Picture (Optional)
- Location/Address
- Date of Birth & Gender (Optional)
- Teaching Experience & Education
- Certifications & Skills
- Resume/CV & Supporting Documents
B. Employment-Related Information
- Job Applications & Engagement History
- Teacher Ratings & Feedback
- Interview Scheduling & Timesheets
C. Technical & Usage Data (Automatically Collected)
- IP Address & Device Information
- Browser Type & Operating System
- Cookies & Tracking Technologies
- Log Data (Platform Usage, Job Searches, Clicks)
2. How We Use Your Information
We collect and use your data to:
A. Schools & HR Professionals
- Match Teachers with Job Opportunities
- Enable Schools to Post & Manage Job Requests
- Facilitate Communication Between Teachers & HRs
- Provide AI-Driven Hiring Insights
- Improve Platform Features & User Experience
- Ensure Security & Prevent Fraud
- Comply with Legal Requirements
Note: We never sell your personal information to third parties.
3. Data Sharing & Third-Party Services
We may share your information with:
A. Schools & HR Professionals
- When you apply for a job, your profile & credentials are shared with HR managers for hiring purposes.
B. Service Providers & Third-Party APIs
- Zoom API (for interview scheduling)
- Payment Gateways (for teacher payments)
- AI Hiring Insights (for candidate ranking & predictions)
C. Legal & Compliance Purposes
- If required by Qatari law, we may disclose user data to government authorities, regulators, or law enforcement agencies.
4. Data Retention & Security Measures
How We Protect Your Data
- SSL Encryption for secure transactions
- Two-Factor Authentication (2FA) for login security
- Role-Based Access Control (RBAC) for data access
Data Retention Policy
- Teacher & HR Profiles: Retained as long as the account is active.
- Job Application History: Kept for 12 months for reference.
- Billing & Invoicing Data: Retained for legal & tax purposes.
- Inactive Accounts: Deleted after 2 years of inactivity.
Compliance with Qatar’s Data Protection Laws (Law No. 13 of 2016 on Personal Data Protection – QPDP)
- Explicit User Consent: We ensure transparency when collecting and processing personal data.
- Cross-Border Data Transfers: If personal data is transferred outside of Qatar, we ensure adequate protection measures, in compliance with Qatari regulations.
- User Data Rights: As per Qatar’s Personal Data Protection Law, users have the right to request access, correction, deletion, or restriction of their data processing.
5. Cookies & Tracking Technologies
We use cookies & tracking tools to improve your experience. You can manage your cookie preferences in your browser settings.
Types of Cookies Used:
- Essential Cookies: For login & platform functionality
- Analytics Cookies: To track usage patterns (Google Analytics)
- Marketing Cookies: For advertising & retargeting campaigns
6. International Data Transfers
GDPR Compliance (For EU Users)
- If you are in Europe, we process your data under General Data Protection Regulation (GDPR).
- You have the right to be forgotten, restrict processing, and data portability.
CCPA Compliance (For US Users)
- If you are in California, you can request what data we collect & how we use it under the California Consumer Privacy Act (CCPA).
Qatari Data Protection Compliance (QPDP)
- We follow Qatar’s Personal Data Protection Law for processing and securing personal data locally and internationally.
- We ensure safeguards if personal data is transferred outside of Qatar, with user consent where applicable.
7. Children’s Privacy (Under 18 Policy)
SamurAI is designed for professionals.
- We do not knowingly collect data from users under 18.
- If you are a parent/guardian and believe your child provided data, contact us for deletion.
8. Updates to this Privacy Policy
We may update this Privacy Policy from time to time. We will notify users via email or platform notifications if significant changes occur.
9. Contact Us
For Privacy Concerns & Requests:
Email: privacy@samurai.ai
Effective Date:[Insert Date]
Last Updated:[Insert Date]
Phone: [Insert Contact Number]
Version:1.0
Qatari Data Protection Authority Contact (MoTC)
- Ministry of Transport and Communications (MoTC) – Data Protection Office
- Website: [Insert MoTC website]
- Address: [Insert Address]
10-Where users consent to privacy policy?
For Privacy Concerns & Requests:
1. Teacher Signup & HR Registration Forms
Checkbox Before Submission:
“I have read and agree to the Privacy Policy and Terms of Service. I consent to the collection and processing of my data as described.”
- Users cannot proceed without checking this box.
2. Login Page (Returning Users)
Subtle Reminder Below Login Button:
By logging in, you confirm that you have read and agree to our Privacy Policy.
- Users are not forced to accept again, but they are reminded.
3. Footer (Persistent Across All Pages)
“Your privacy matters! Learn more in our Privacy Policy.”
- This keeps the Privacy Policy visible at all times.
4. Cookie Consent Banner (First-Time Visitors)
“We use cookies to enhance your experience. By using SamurAI, you agree to our Privacy Policy.”
- Options: [Accept] | [Manage Preferences] | [Decline]
